How the Cloud Will Help Solve Your GDPR Compliance Issues
We work with a number of clients in the legal, accounting and financial sectors, all of which hold a wealth of sensitive information that will be subject to the General Data Protection Regulation (GDPR).
Specifically, Article 5 of the GDPR requires that personal data shall be:
“processed in a manner that ensures appropriate security of the personal data, including protection against unauthorised or unlawful processing and against accidental loss, destruction or damage, using appropriate technical or organisational measures.”
Our cloud services are putting our clients at ease by ensuring their obligations under Article 5 are met.
This blog will highlight the three main areas of risk of non-compliance within a firm’s IT system and show how cloud services can help solve these potential issues.
Many firms have a relaxed attitude when it comes to data security and just follow basic procedures and guidelines. Which is ok for the most part, but issues arise because: of a reluctance to test systems in case expensive flaws are found, there being no password policies in place, and little employee training around ransomware and phishing emails. With attacks on the increase, methods changing and heavy fines for breaches cybersecurity should be a priority.
The cloud is the perfect foil to these issues:
- Security is one of the core competencies of the majority of cloud providers. Continual monitoring and updates to systems and regular pen test identify weaknesses and potential points of attack, and have the added benefit of optimising performance and reducing wasted resources.
- Password policies in are often in place by default – our own system, for example, has minimum character limits and enforced changes every 3 months.
- Cloud providers have backend software in place to restrict ransomware and phishing emails. However, it is worth providing advice and training for your employees on how to spot these phishing emails as the odd one can always slip through the net and they may access their personal email accounts while at work.
As mentioned previously as IT grows it can be difficult to manage the new level of resources and maintain high levels of security. Even missing a basic software update can leave the door open for attack on your system. Potentially causing days of downtime and data to be stolen and sold on.
Companies now use a variety of software suites from management applications to operating software. These applications require regular updates and, as we know, operating systems eventually reach end of life.
While using cloud services, your provider will be on hand to ensure each and every piece of software you use is up to date. They are continually on the lookout for potential security flaws and out of date software is one that is easy to fix and if it isn’t done can be difficult to justify that all appropriate steps have been taken to keep data safe.
It is important to first point out the difference between Backup and Disaster Recovery (DR). Most firms take regular backups but these can take several days or weeks to restore. DR is the ability to failover to a secondary environment that can sustain business continuity.
It is vital that firms are protected against data loss by ensuring that backups are functioning properly. This goes beyond the technology in place and includes the ability to prove everything is working effectively
Moving to the cloud alleviates a lot of this pressure because the provider will have a robust DR plan in place that is continually tested to guarantee everything will work as normal in the event of a disaster. They will take regular backups of data so files can be recovered easily if lost and will store monthly backups off site on the off chance key hardware is damaged beyond repair.
While some firms may be able to carry out the above tasks themselves, it can be difficult to find the resources and time to do so. However, the consequences of non-compliance can be severe.
Turning to a cloud provider, like ourselves, will put the management of these areas in the hands of experts who have built a reputation on providing a secure and compliant IT environment for businesses all over the UK.
If you would like to know more about our cloud services or have any questions about GDPR, IT or any of the points mentioned above, please email firstname.lastname@example.org or call 0800 023 9061