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10 Ways To Protect Your Vital Business Data

10 Ways To Protect Your Vital Business Data

10 Ways To Protect Your Vital Business Data

Imagine a scenario where you log onto your computer to start your day and find your files aren’t there, or you find a message that says you have been hacked and your data is being held to ransomware.

What would you do? Without your data, your business risks coming to standstill.

However, there are a number of things you can, and should, do that will negate the consequences of the above scenarios.

Well, here are 10 ways in which you should have in place to protect your data:

Backup

Always backup your data, and do it on a regular basis. Also, do your best to store a monthly copy somewhere off site (or in the cloud)

Backing up your data is arguably the most important thing you can do. There are dozens of options out there – do your research and pick the one that suits your business best.

Strong passwords

Do not use 12345, do not use your dog’s name, and do not use Password123. Make it a policy to have passwords that contain uppercase letters, lowercase letters, numbers and symbols. This will go a long way to protecting your data from attacks.

Ensure your important documents have individual password protections on them and are only known by those who need to know.

The table below gives you an indication of how long it takes a dedicated piece of software to correctly guess passwords based on the characters used.

How long would it take to guess your password?

Install anti-virus software

Again there are dozens of options, but something is better than nothing. Find one of the numerous free options out there, or speak to us and we can help you invest in the right product.

Keep all software up to date

We know that the ‘remind me later’ button is ever so tempting to press. But, these updates are vital. Without them, you are leaving your system vulnerable to attack

Train your staff

Ensure your staff know what to look for in terms of suspicious emails, how often they should change passwords (and what format they should be), and what security questions when speaking on the phone. 

Learn the common signs of a phishing email

Spotting the common signs of a phishing email will go a long way to protecting your data

  • Spoof email address/display name
  • Attachments with a seemingly random stream of characters
  • URLs that don’t display what you expect
  • Lack of detail in the signature
  • Emails from companies that you have never had contact with before
  • Something just doesn’t look right

Install anti-spam on your email

Installing anti-spam will stop malicious emails from entering your inbox in the first place. This greatly lowers the chance of clicking a malicious link or download a document you shouldn’t have. 

Encrypt your data

This is vital in ensuring your data is secure. If any of your devices end up in the wrong hands, the encryption will stop them being able to read any data that exists on that device.

Learn proper disposal procedures

Make sure that any price of hardware you throw away is done properly. You need to ensure that all the data has been wiped completely. Either learn the proper way to do it or outsource to a specialist.

Give us a call

If the previous nine points sound like it will be a lot of hard work, you are not wrong. But, doing so will give you peace of mind that your data is safe and your business will continue to run smoothly should you find yourself the victim of a hack.

The alternative is to give us a call. We will everything on this list for you; from carrying our regular backups to setting password policies to disposing of any of your old equipment. Allowing you to focus on what you do best, running your business.

IT Farm has a growing reputation as the UK’s most reliable and high-performance hosted desktop service. Our platform is entirely based on Citrix technology, running on enterprise equipment over two independent ISO27001 datacentres.

Get in touch with our team today on 0800 023 9061 or email questions@itfarm.co.uk. Or, read more about our services on our website and give it a go yourself with our 14-day free trial.

Dr James Huntington Managing Director

James is the Founder and Managing Director at IT Farm. His background in Computer Science help lay the foundation for IT Farm to become one of the UK's first Cloud Computing Companies.

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